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Policy register

Recently reviewed and approved

Recently reviewed, and in development

Policy to be determined

Good governance policies

Policy name Purpose Interdependancy Committee lead Approval date Staff lead Review date Notes
Risk policy To provide a methodology for assessing risk, guide staff in how to manage risk successfully, and provide a framework to assess whether risk has been managed successfully. Risk Register Board Sept 2019 Chief Executive Sept 2020  
Delegation of Authority Framework To support efficient and effective governance by outlining responsibilities for key organisational areas of work and provides clear authority for Committees and the Chief Executive to make decisions on the Board’s behalf, for reporting back as appropriate.   Board Sept 2019 Chief Executive Sept 19  
Health and Safety Policy To ensure the health, safety and welfare for all staff, volunteers and anyone affected by our activities and to provide a safe environment for all those attending our premises through regular assessments of risks in the workplace. Durham University Health and Safety Policy; Durham University Health and Safety Committee Board April 2020 Director of Services March 2021  

Human resource policies

Policy name Purpose Interdependancy Committee lead Approval date Staff lead Review date Notes
Absence Management To provide information on how sickness and ill health should be reported and managed, with an emphasis on being proactive about managing sickness absence, whilst also supporting employees.   People and Culture Oct 2016 Chief Executive July 2021  
Annual leave To ensure that annual leave is managed fairly and consistently, and to inform all members of staff of the procedure that must be followed when applying for annual leave.   People and Culture Feb 2018 Chief Executive May 2019 Under review - to include special/other leave
Dignity at Durham SU To ensure that all staff are treated, and treat others, with dignity and respect   People and Culture March 2020 Chief Executive March 2023  
Data Protection policy To ensure the protection of the personal data of students, employees, suppliers and other individuals whom we might hold information about.   Performance and Delivery May 2018 Director of Campaigns May 2021  
Conflict of Interest   Interests Register; Charity Governance Code People and Culture   Chief Executive    
Disciplinary Policy and Procedure To provide a framework within which managers can work with employees to maintain satisfactory standards of conduct. Grievance; Bullying and Harrassment People and Culture Nov 2019 Chief Executive May 2022  
Equal Opportunities Policy To provide equal opportunities in employment and to avoiding unlawful discrimination in employment and against students, customers, suppliers, visitors and members of the public.   People and Culture   Chief Executive    
Eye Test Policy To ensure we meet the legal DSE obligations regarding staff well-being in the workplace.   People and Culture Nov 2019 Chief Executive July 2022  
Flexible Working Policy To promote flexible working and recognise the benefits in helping employees to achieve a balance between work and personal commitments.   People and Culture Nov 2019 Chief Executive July 2022  
Grievance Policy and Procedure To settle a concern, problem or complaint fairly, promptly, in as objective a way as possible and as near as possible to the source of the grievance.   People and Culture   Chief Executive   Awaiting approval
Learning and Development Policy To promote continuing professional development (CPD) and provide access to learning and development (L&D) for colleagues at all levels across the organisation in order to be able to undertake their responsibilities effectively.   People and Culture March 2020 Chief Executive March 2023  
Pay Policy To set out the rules regarding pay, and to ensure a fair and consistent approach to performance management linked to reward and recognition.   People and Culture Aug 2018 Chief Executive Aug 2021 Currently under review
Performance Management Policy
BAYB Plan
To create an understanding of, and clear expectations around our performance management process.   People and Culture Oct 2019 Chief Executive Oct 2022 Performance management framework has been developed
Recruitment and Selection Policy

Recruitment and Selection Plan
Support good practice in employment of new colleagues; refine the the process by which vacant posts are reviewed and approved before advertisement.   People and Culture Nov 2018 Chief Executive Nov 2021  
Safeguarding Policy To direct all staff, volunteers and trustees in protecting people at risk, and establish a clear procedure to use when issues arise in relation to the protection of people at risk.   People and Culture May 2019 Chief Executive May 2020 For review at end of year one, given new policy framework
Parenthood To enable eligible parents to choose how to share the care of their child during the first year of birth or adoption   People and Culture July 2019 Chief Executive July 2020  
Social Media Policy     People and Culture   Chief Executive   Guidance document, Policy to be determined
Special or other leave     People and Culture   Chief Executive   Likely to be an addition to the Leave Policy
Student Staff Protocol To promote partnership between the elected students, volunteers and activists, and the employed staff team, who are charged with delivering the objectives and strategy.   People and Culture; Assembly March 2020 Director of Services March 2023  

Finance policies

Policy name Purpose Interdependancy Committee lead Approval date Staff lead Review date Notes
Reserves Policy Establish a level of reserves for the organisation and the use of reserves   Board April 2019 Finance Manager Jan 2021  
Expenses Policy The processes for reclaiming costs incurred personally by individuals in the course of organisational activities.   Performance and Delivery Mar 2019 Finance Manager Mar 2022  
Company Payment Cards Policy Set use and levels of company credit cards   Performance and Delivery Nov 2018 Finance Manager Nov 2021  
Financial Procedures Manual Direct company financial procedures   Performance and Delivery Jan 2018 Finance Manager Jan 2021  
Purchasing Policy Set policy for the procurement of goods and services   Performance and Delivery   Finance Manager   Currently under review